OPERATION MANAGEMENT TEAM

Introduction

Common Services governance framework of the UN System in Nepal has three tiers. The UN Country Team comprises of the Heads of Agencies remains at the top; the OMT comprising the Administrative and operation chiefs of the Agencies is on the second and the task forces are on the third tier. The Common Services matters have been operationalized under this framework. Within this governance mechanism the Inter Agency Operations Management Team (OMT) has played an important role in enhancing the common services. The main task of the OMT is to build common approach with subsequent feeling of togetherness, harmonization and simplification in matters of mutual interest and common issues.

In Nepal the practices of Common Services among the UN Agencies have taken place since the Agencies began to transfer to the UN House in 1985. Before formation of the OMT, an administrative committee known as Senior Administrative Group (SAG) worked in similar approach but without any clear policies in performing joint tasks. Therefore, it seems that till 1995 there was no clear identification between the particular Agency Task and Common Services tasks. Since 1996, OMT started to differentiate the tasks which were combined with the Common Services Tasks. The tasks that were identified later by OMT were based on Building Management and Expansion, Use of Office and Storage Facility, Maintenance and Repair of UN House, Settlement of Utility Services, Centralize Telephone Facility with EPABX system, Improve Security System and provide several other outsourced Services such as Cafeteria, Travel, Banking and so on.

Objectives


The main objective of the OMT is to enhance the common services among all the UN Agencies operating in Nepal. In order to achieve this objective, the OMT will have the following specific objectives and functions:

  • Produce detailed proposals and options for the UNCT; Design and agree on modalities of implementation;
  • Develop agreed upon performances standards for implementation;
  • Coordinate implementation including resource mobilization;
  • Undertake monitoring, reporting and evaluation.

OMT Functions

In order to achieve the objectives, the OMT will function as follows:

Work plan - OMT will develop the work plan for each year, which will be the subject for quarterly review.

Task Forces - Formation of Task Force as required and finalizes the TOR of Task Forces.

Initiatives - Introduce new initiatives and procedural mechanism for their execution

Mechanism- Submit written annual report of achievement and Specific Task Force reports to UN Country Team.

Monitoring- Review the existing practices, ensuring the smooth operation of the initiatives.

Reporting- All the annual report of the achievements of the OMT and the specific task force reports submitted on ad hoc basis will be reported to the UNCT